Readings' list

Jones, William, Personal Information Management, IS Technical Report;IS-TR-2005-11-01. Information School Technical Report Repository , University of Washington, Seattle.

Summary/ Key Points


Information item: packaging of information.
Information form: determined by the tools and application that use it.
Personal Information: information people keep for their own use.
A Personal Space of information (PSI): all information items that are under a person's control.
Personal Information Collection: personally managed subset of a PSI. It includes not only information items but also their organizational representation.
Personal Information Management: PIM essential activities are grouped in

Framework: Information and need

Framework for this report:

PIM Activities are an effort to establish, use and maintain a mapping between information and need.

The reports continues by describing from need -> information, from information -> need, and on the mapping among information and needs.


Another approach in tool support advances the notion of a "project" as a basis for the integration of personal information. When a distinction is drawn between tasks and projects it is typically with respect to length and complexity. In HCI studies of task management (V. Bellotti, Dalal, B, Good, N, Flynn, P, Bobrow, D. G. & and Ducheneaut, 2004; M. Czerwinski, Horvitz, E and Wilhite, S, 2004), for example a task is typically something we might put on a "to-do" list. "Check email", "send mom flowers for Mother’s Day", "return Mary’s phone call", or "make plane reservations". With respect to everyday planning, tasks are atomic. A task such as "make plane reservations" can certainly be decomposed into smaller actions – "get travel agent’s phone number", "pick up phone", "check schedule", etc. – but there is little utility in doing so. In these studies, therefore, the focus is on a management between tasks including handling interruptions, switching tasks and resuming an interrupted task.

A project, by contrast, can last for several days to several years and is made up of any number of tasks and sub-projects. Again, the informal "to-do" measure is useful: While it makes sense to put tasks like "Call the real estate broker" or "Call our financial planner" on a to-do list, it makes little sense to place a containing project like "Buy a new house" or "Plan for our child’s college education" into the same list (except perhaps as an exhortation to "get moving!").




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