CPSC 689/602--Spring 1997
Computer-Supported Cooperative Work
Title : Electronic Group Calendaring : Experiences and Expectations
Authors : Beth Marcia Lange
Citation : Groupware '92
Reprinted in :Groupware and Computer Supported Cooperative Work by
Ronald M. Baecker
This paper talks about the electronic group calendaring system. Groupware
provides a varied set of features and capabilities and these have to be
integrated into the corporate world. The calendering program that is described
in this paper is the one that was used at the Center for Strategic Technology
The goal was to replace the paper procedure with a more efficient and
decentralized process, which was defined as the ability to carry out the process
in a more timely manner and provide more information about the meetings
scheduled. The product that was used was On Technology's Meeting Maker.
The Meeting Maker is a network-based Macintosh desk accessory that allows
individuals to maintain their personal calendars, propose meetings, with
other people, and access the calendars of shared resources, such as
A user controls which meetings and activities are added to his/her
calendar. Resources such as conference rooms, computers, and audiovisual
equipment accept proposals automatically, on a first-come, first-served
basis, and scheduling conflicts are not allowed.
Communicating with the different users provided a feature for automatic
scheduling. The product was based on a client/server architecture. A central
server maintains the database, and distributes messages representing events
and state changes, such as responses to proposals.
Arranging meetings, maintaining calendars, coordinating activities, and
time-management are dynamic processes in the corporate world. Groupware
products that support these tasks will enable organizations to work more
The tool that has been used in this paper has been successfully adapted to
the organizational structure. The five important elements for successfully
introducing the use of group calendaring into the business environment are
defining expected uses for the product, establishing guidelines for
usage, finding key users, encouraging the organization to modify procedures
as a result of using the product, and supporting multiple styles of use.
For other organizations to implement the calendaring system, they have to
adapt themselves to these elements that have been cited here.
Report prepared by :Shiva Bhanujan, Email :firstname.lastname@example.org
Discussion Date :03/03/97